THE FACE PAINTING ASSOCIATION (FACE)
Constitution
Last updated Feb 2026

1. NAME

The name of the Association is The FACE PAINTING ASSOCIATION (FACE), hereinafter referred to as “FACE”.

2. AIM

FACE is a not-for-profit association. The aim of FACE is: to promote face painting as a safe and professional activity, and to raise and maintain standards of face painting by ensuring correct training and the use of safe products and techniques. This is achieved by establishing a body of independent face painters who follow an agreed Code of Practice set down by FACE.

3. POWERS

For the furtherance of this aim, FACE may:

a) raise money to pay for FACE activities;

b) make such payments as shall be necessary;

c) fix and collect fees payable in respect of membership and certification;

d) control the admission of members to FACE through certification;

e) take such other action as may benefit FACE;

f) invest the moneys of FACE not immediately required in a deposit or investment account;

g) promote, carry out, or assist in promoting and carrying out useful research, surveys, and investigations, and publish the results thereof;

h) if appropriate, be involved in arranging and providing exhibitions, meetings, lectures, seminars, classes, and training courses;

i) cause to be produced and circulated papers, books, or other documents, including recorded material, which further the stated aims and objectives of FACE.

4. MEMBERSHIP

a) Full membership of FACE shall be open only to those who have taken and passed the FACE certification procedure. These shall be individuals aged 16 years and over who are interested in furthering the aims of FACE and who have paid the annual subscription as laid down from time to time by the Committee.

b) Each member shall have one vote and count as one member.

c) All members must abide by the FACE Code of Practice.

d) The Committee shall have the right:

1. to approve or reject applications for membership;
2. for good and sufficient reason, to terminate the membership of any individual, provided that the individual member concerned shall have the right to be heard by the full Committee before a final decision is made.

5. GENERAL MEETINGS

a) An Annual General Meeting (AGM) shall be held each year (not more than 15 months after the preceding AGM), at which the annual report and audited accounts for the preceding year shall be presented.

b) A Special General Meeting (SGM) may be called at any time at the request of the Committee or not less than one quarter of the membership.

c) At least 28 clear days’ notice shall be given in writing by the Secretary to each member. The Secretary or the Chair shall send details of the date, time, and place of each AGM and any SGM, along with a list of items to be discussed, to all members at least five days before the meeting.

d) If the Chair or the Secretary does not call a Special General Meeting within two months of a proper request, any member may call that meeting by sending a notice of the date, time, and place to all members at least 28 days before the meeting. A notice sent by post in a prepaid letter addressed to a member at their last known address in the United Kingdom shall be deemed to have been received within 10 days of posting.

e) The quorum for an AGM shall be 20 members or one-third of the membership, whichever is lower.

6. COMMITTEE

a) The Committee shall meet at least once a year and is responsible for ensuring that FACE complies with its aims and is properly managed.

b) The Committee shall consist of:

1. Five honorary officers: Chair, Treasurer, Membership Secretary, Minutes Secretary, and Magazine Editor;
2. Not less than four nor more than fifteen elected members;
3. If the Committee so decides, it may co-opt not more than two non-voting members.

c) The Officers and Committee members shall be elected for one year at the AGM. Officers may serve for a maximum of three consecutive years. Retiring Officers are eligible for re-election onto the Committee.

d) Co-opted members may join at any time on the invitation of the Committee but shall retire at the next AGM.

e) Officers and elected members each have one vote. In the event of a tie, the Chair has a second or casting vote. A quorum shall include two Officers and be no less than one-third of the Committee.

7. FINANCE

a) The Treasurer shall keep proper accounts of the finances of FACE. At each meeting, the Treasurer or their representative shall present a written statement of the accounts to the Committee. Acceptance of these accounts shall be recorded in the minutes.

b) All cheques shall be signed by two unrelated Officers, one of whom shall normally be the Treasurer. Duplicate copies of all bank statements shall be sent to the Chair.

c) At the end of the financial year, the Treasurer shall prepare accounts which, after inspection by an independent qualified accountant, shall be presented at the AGM.

d) These accounts shall be kept for a minimum of seven years.

e) The funds of FACE shall be used only for the purposes of FACE. No gifts or payments shall be made to any member except:

1. the honorariums agreed annually at the AGM;
2. as repayment of expenses properly incurred on behalf of FACE;
3. or as interest at a reasonable rate on money lent to FACE.

f) All Committee members shall declare any vested interests.

8. NOMINATIONS AND ELECTIONS

a) Only members of FACE shall be eligible to serve as honorary officers or members of the Committee.

b) Nominations for honorary officers or members of the Committee must be made to the Minutes Secretary verbally or in writing, at or before the AGM. All members of the Committee shall be elected by a majority vote at the AGM. If there is no quorum at the AGM, the outgoing Minutes Secretary shall arrange a postal vote within 28 days of the AGM.

9. DISSOLUTION

If members decide to terminate the existence of FACE, any funds or equipment remaining after all debts have been paid shall be handed to a charity concerned with the welfare of children. If no AGM is held for two consecutive years, and no member of the Committee makes the necessary arrangements, any other member may do so.

In the event of dissolution, members of the Committee, Officers of the Association, and ordinary members shall have liability limited to a maximum of £1.

10. CHANGE OF CONSTITUTION

This Constitution may be altered by the membership present at a General Meeting specially called for that purpose, by voting in favour of the change. Notice of such a meeting shall be given in writing at least 14 clear days before the meeting, setting forth the terms of the proposed alteration.